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Privacy Policy

Privacy Policy

We, M&A Media Services GmbH, based in Pullach, Germany, thank you for using our web pages and our services. Protecting personal data is important to us. You are providing personal data to us exclusively on a voluntary basis and as part using our web pages and services. We are processing these data in accordance with the provisions of the European General Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG) and other applicable laws on data protection.

Below please find information on which personal data are processed during your use of the web pages and/or services.


1. Data controller

The data controller for processing your data is M&A Media Services GmbH based in Pullach, Germany. Exceptions, if any, are listed in this Privacy Policy.

Below please find our contact information:

M&A Media Services GmbH
Jaiserstr. 24a
82049 Pullach
Germany
customerservice(at)mna-service.com

Our Data Protection Officer’s contact information can be found at the end of this Privacy Policy.

 

2. Terms and definitions

Personal data“ means any information relating to an identified or identifiable natural person, hereinafter also referred to as “data subject“; an identifiable person is a person who can be identified directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Personal data include, for example, your computer‘s IP address, your real name, your address, your telephone number and your date of birth. Data that are not directly associated with your real identity – such as favourite websites or the number of users of a web page – are not personal data.

Our web pages are hereinafter jointly referred to as “MAMS web pages“. The M&A Media Services available on the MAMS web pages are jointly referred to as “MAMS services“.

3. Storage of access data during visits to our web pages

If you are only viewing the MAMS web pages without using any MAMS services, you may do so in general without providing any information about yourself. We only store access data such as date and time of your visit, transferred data amounts and the requesting providers. The data will exclusively be evaluated to ensure trouble-free operation of the MAMS web pages and to improve our products and services. This will not allow us to identify you.

4. Data collection and use as part of performing the contract

During your use of the MAMS services, we collect and process personal data (e.g., as part of registration or log-in) to the extent necessary and legally permissible to perform the contract, in particular to provide the relevant MAMS services. In general, we collect, process and use your personal data only if and insofar as you expressly and voluntarily communicate such data to us (for example, by uploading your contact data to the MAMS web pages to be transferred to the respective providers or by contacting us via the MAMS web pages, e.g., our Customer Support department). In such cases, we will use the relevant personal data only for the respective purpose within the scope of performing the contract, as well as within the scope of your consent and always in accordance with the applicable statutory data protection provisions.

In addition, all personal data collected during the provision or use of our MAMS services will be collected, processed and used only for the purposes of performing the contract, of protecting our legitimate business interests and in accordance with applicable statutory data protection provisions.

5. Specific use of personal data

We use the personal data provided by you to make the MAMS web pages available and to provide agreed services, in particular to provide the relevant MAMS services, otherwise only for the purposes of technical administration of the web pages and for user administration.

 

6. Legal basis for data processing

The legal basis for the processing of your personal data depends on the purpose for which data are processed.

  • Making MAMS web pages and MAMS services available; technical administration

The legal basis for processing personal data for the above-mentioned purpose is Art. 6(1)(b) GDPR, where a contractual relationship exists with you or your company. If there is no contractual relationship between us and you or between us and your company, the legal basis for data processing is Art. 6(1)(f) GDPR. The transmission of personal data (such as the IP address) is necessary to establish the connection and to display the contents of the MAMS web pages and/or MAMS services.

  • Other services

The legal basis for processing personal data for the above-mentioned purpose is Art. 6(1)(b) GDPR. We provide our services within the scope of our performance of contractual obligations. We are unable to perform or carry out the existing contract without the processing of personal data.

7. Data transfer to perform the contract

Your personal data will not be transferred to any third parties without your explicit consent, unless where necessary to perform the contract with you and where permitted by statutory data protection provisions. As an example, we will transfer the data submitted by you via the MAMS web pages to  the Service Provider or Eventmanager explicitly addressed by you. Otherwise, we will only transfer personal data to third parties where we are legally obligated to do so.

8. Access to third-party contents and applications

We may provide access to third-party applications or contents via the MAMS web pages (e.g., by linking to third-party websites). Where we either expressly point out that we are not responsible for the relevant applications or contents or where it is sufficiently clear from the circumstances that these are applications or contents of third parties, privacy policies of third parties may apply, which deviate from this Privacy Policy.

9. Use of anonymised data

To the extent permitted by law, the data collected from users of the MAMS web pages and/or the MAMS services may be anonymised and/or pseudonymised to prepare statistics and comparable evaluations from the processed data. We are also entitled to use the anonymised or pseudonymised data for our own purposes such as for quality assurance and for improving our services.

10. Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Use is made on the basis of Art. 6 (1) lit. a  GDPR. Google Analytics uses so-called “cookies”, text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of the website such as
• browser type / version,
• used operating system,
• Referrer URL (the previously visited page),
• host name of the accessing computer (IP address),
• time of server request,
are usually transmitted to a Google server in the US and stored there. The IP address provided by Google Analytics within the framework of Google Analytics will not be merged with other data provided by Google. We have also extended the code “anonymizeIP” on this website to Google Analytics. This guarantees the masking of your IP address so that all data is collected anonymously. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there.

On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services relating to website usage and internet usage to the website operator. You can prevent the storage of cookies by a corresponding setting of your browser software; however, we point out that in this case you may not be able to use all the functions of this website to the full extent.

You may also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading the browser plug-in available under the following link and install: http://tools.google.com/dlpage/gaoptout?hl=en.

We continue to use Google Analytics to analyze data from Double-Click and AdWords for statistical purposes. If you do not want to do this, you can disable it through the Ads Preferences Manager (http://www.google.com/settings/ads/onweb/?hl=en).

For more information about privacy related to Google Analytics, see the Google Analytics Help Center (https://support.google.com/analytics/answer/6004245?hl=en).

11. Newsletter

  • Newsletter data

If you wish to receive the newsletter offered on the website, we require an e-mail address from you, as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter , Further data are not collected or only on a voluntary basis. We use this data exclusively for the delivery of the requested information and do not pass it on to third parties.

The processing of the data entered into the newsletter registration form takes place exclusively on the basis of your consent (Art. 6 (1) lit. a GDPR). You can revoke your consent to the storage of data, the e-mail address and its use for sending the newsletter at any time, for example via the “unsubscribe” link in the newsletter. The legality of the already completed data processing operations remains unaffected by the revocation.

The data deposited with us for the purpose of obtaining the newsletter will be saved by us from the newsletter until it is taken out and deleted after the newsletter has been canceled. Data that has been stored for other purposes with us (such as e-mail addresses for the members area) remain unaffected.

  • CleverReach

This website uses CleverReach for sending newsletters. The supplier is CleverReach GmbH & Co. KG, Mühlenstr. 43, 26180 Rastede. CleverReach is a service with which the newsletter dispatch can be organized and analyzed. The data entered by you for the purpose of receiving the newsletter (eg e-mail address) will be stored on CleverReach’s servers in Germany or Ireland.

Our newsletters sent with CleverReach enable us to analyze the behavior of newsletter recipients. This can u. a. analyze how many recipients have opened the newsletter message and how often which link in the newsletter was clicked. With the help of so-called conversion tracking, it can also be analyzed whether a predefined action (for example, purchase of a product on our website) has taken place after clicking on the link in the newsletter. For more information on data analysis through CleverReach newsletters, please visit: https://www.cleverreach.com/en/features/reporting-tracking/

The data processing takes place on the basis of your consent (Art. 6 (1) lit. DSGVO). You can revoke this consent at any time by unsubscribing from the newsletter. The legality of the already completed data processing operations remains unaffected by the revocation.

If you do not want to be analyzed by CleverReach, unsubscribe from the newsletter. For this we provide in each newsletter message a corresponding link. Furthermore, you can unsubscribe from the newsletter directly on the website.

The data deposited with us for the purpose of obtaining the newsletter will be stored by us from the newsletter until your cancellation and will be deleted from our servers as well as from the servers of CleverReach after cancellation of the newsletter. Data that has been stored for other purposes with us (such as e-mail addresses for the members area) remain unaffected.

For more information, see the privacy policy of CleverReach at: https://www.cleverreach.com/en/privacy-policy/

12. Cookies

We use cookies to make the visit of the MAMS web pages attractive and to enable the use of certain functions. Cookies are technical data stored on users’ computers. These technical data allow us to tailor the MAMS web pages to user needs by gathering statistical information about user behaviour.

Some of the cookies used are deleted after the end of the respective browser session, i.e., after the browser has been closed by the user (“session cookies“). Other cookies will remain on the respective user’s computer and allow us to recognise the user’s browser on the next visit of our website (“persistent cookies“).

You may change your browser’s settings so as to be notified about the use of cookies and decide on whether you want to accept them on an individual basis or to exclude the acceptance of cookies for specific cases or in general. If cookies are not accepted, the functionality of the MAMS web pages or MAMS services may be restricted

13. Social Media

  • LinkedIn plugin

Our website uses features of the LinkedIn network. Providers is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, United States.

Each time you visit one of our pages that contains LinkedIn features, it connects to LinkedIn servers. LinkedIn is informed that you have visited our website with your IP address. If you click LinkedIn’s “Recommend Button” and are logged in to your LinkedIn account, LinkedIn will be able to associate your visit to our website with you and your user account. We point out that we as the provider of the pages have no knowledge of the content of the transmitted data and their use by LinkedIn.

For more information, see the LinkedIn privacy statement at: https://www.linkedin.com/legal/privacy-policy.

14. Data security

Our employees and any service providers commissioned by us are obligated to non-disclosure and compliance with the provisions of the applicable data protection laws. We take appropriate technical and organisational security measures to protect your personal data from loss, alteration, destruction and from access by unauthorised persons or unauthorised disclosure. Our security measures are constantly improved according to the state of the art.

 

15. Duration of data storage

We will store your data as long as necessary for your access of the MAMS web pages and/or for providing the agreed services, in particular for providing the relevant MAMS services, or where we have a legitimate interest in further storage.

The personal data will be deleted upon expiry of the statutory or contractual retention periods (e.g., under tax law and commercial law). Personal data that are not subject to any retention duty will be deleted after the relevant purpose for which they have been collected has ceased to apply.

 

16. Asserting your rights as a user

As a visitor to the MAMS web pages and as a user of the MAMS services, you are entitled to various rights granted by the European legislature. Please use the information in the contact section to assert your rights. When doing so, please also make sure that we are able to clearly identify you.

Below please find explanations of your main rights as the data subject.

 

17. Right of confirmation, access, rectification or erasure of data

According to the GDPR, you as the data subject may request information in writing at at any time and free of charge about which personal data concerning you are stored (e.g., name, address). In addition, as the data subject, you have the right to have such data rectified or erased as granted by the European legislature, provided that the legal requirements are met. Some data such as stored data on business processes that are subject to the statutory retention obligation are excluded from the claim to the erasure.

In detail:

  • Right of confirmation and access

A data subject has the right granted by the European legislature to obtain from the data controller confirmation as to whether or not personal data concerning him or her are being processed, and, where that is the case, access to the personal data and to additional information to the extent provided for by law.

  • Right to rectification

A data subject has the right granted by the European legislature to obtain from the data controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject also has the right to have incomplete personal data completed, including by means of providing a supplementary statement.

  • Right to erasure (“right to be forgotten“)

A data subject has the right granted by the European legislature to obtain from the data controller the erasure of personal data concerning him or her without undue delay and the controller has the obligation to erase personal data without undue delay if one of the grounds provided for by law applies and if processing is not necessary.

 

18. Right to restriction of data processing

As the data subject, you have the right granted by the European legislature to obtain from the data controller restriction of processing where one of the legal requirements are met.

 

19. Right to object

As the data subject, you have the right granted by the European legislature to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you by us as data controller; we will then no longer process the personal data unless we are able to demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms as data subject or for our establishment, exercise or defence of legal claims.

 

20. Right to data portability

As the data subject, you have the right granted by the European legislature to receive the personal data concerning you which you have provided to us as data controller in a structured, commonly used and machine-readable format, and have the right to transmit those data to another controller without hindrance from us as data controller to which the personal data have been provided, provided that the legal requirements are met.

 

21. Withdrawal of a consent

Where you consent to the collection, processing and/or use of personal data within the scope of the use of MAMS services, you may withdraw such consent with effect for the future at any time. The lawfulness of processing your data up to the withdrawal will remain unaffected.

Upon receipt of your withdrawal, we will cease the relevant use of the personal data without undue delay. Where the use of the data was necessary to provide and/or use MAMS services, there may be restrictions on the continued use of the MAMS services concerned or the MAMS services may become unavailable.

22. Duty to provide personal data

Where a contract exists between us and you (or between us and your company), you must – especially for your use of the relevant MAMS services – provide those personal data which are necessary to establish, perform and/or terminate the contractual relationship and to meet the associated contractual obligations or data which we are legally obligated to collect. Without providing these data, we will generally not be able to perform the contract, in particular to enable you to use the MAMS services in accordance with the contract.

Where data processing is not required to establish, perform and/or terminate the contractual relationship and to meet contractual obligations and is not provide for by law, either, the provision of your data is voluntary. Please note that certain functions of the MAMS web pages and/or the MAMS services cannot be used if the necessary data are not provided.

23. Automatic processing of personal data

Your personal data will only be processed exclusively automatically where necessary for concluding or performing a contract and such has no legal or similar effects for you.

 

24. Lodging complaints with supervisory authorities

In the event of complaints concerning the processing of your personal data, you have the right to contact the competent supervisory authorities. You may contact the data protection authority responsible for your German place of residence or German state or the data protection authority responsible for M&A Media Services GmbH, which is:

 

The Bavarian State Official for Data Protection (BayLfD)

PO Box 22 12 19
80502 Munich
Germany
Email: poststelle@datenschutz-bayern.de
22. Contacting the Data Protection Officer

If you have any questions regarding the processing of your personal data, suggestions or complaints, please do not hesitate to contact our Data Protection Officer. We recommend sending confidential information by postal mail only.

Contact details of M&A Media Services GmbH‘s Data Protection Officer:

Jaiserstr. 24a
82049 Pullach
Germany
dataprivacy(at)mna-service.com